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Rules & Regulation

Definitions

Applicant

Any organization/ person duly authorized by the Organization that sends in an application to participate in the Awards as per these rules& regulations, or is nominated by BCCL to participate in the Awards.

Awards

ET – Retail Awards 2014

Awards Management

Personnel from BCCL or appointed / engaged by BCCL, who are responsible for the conduct of the A wards

PwC

PricewaterhouseCoopers, process advisors to the Awards

Final Jury

Group of individuals selected by Awards Management to evaluate the Nominees to determine the winner

Initial Jury

Group of individuals selected by Awards Management to evaluate the Applicants to shortlist upto 5 per category

Nominee

Any organization short-listed to be evaluated by the Final Jury

Organization A company registered and incorporated under the laws of India and engaged in the business of _________.
Initiative An Initiative can be a product / service / project/ process/ procedure/ methodology implemented in the Indian Retail industry 

Owner of the Awards

Bennett Coleman & Co. Ltd.  (‘BCCL’)

Rules and Regulations

These rules and regulations governing the Awards

Sponsor

To be finalized

RAI

Retail Association of India, supporters of the Awards

Objective of the Awards

To recognize excellence in the retail sector.

Call for entries & participation

  • The call for entries for the Awards  will be announced in one or more relevant edition(s) of a leading publication, online through the website and / or by direct communication with potential Applicants, and that shall be construed to be adequate notice for call for entries
  • Applicant can apply for the Awards by submitting the completed application form on the website www.etretailawards.com. Only applications submitted on www.etretailawards.com will be considered valid for the purposes of these Awards.
  • The Awards  Management and / or Jury have the right to nominate any person/ organization in any Award category to build the quality of entries in that Award category
  • Applicant can apply in or be nominated in more than one Award categories subject to fulfillment of rules and regulations mentioned herein
  •  Applicant can apply or can be nominated in only ONE nomination per category. In the event several nomination forms are received for the same nominee, the first will be treated as the valid entry and the rest will be discarded.
  • The Awards  Management has the right to reclassify application forms from one category to another, at its discretion

Eligibility Criteria for participation in the Awards

  • The participating organization or person (Indian or Foreign) should have a registered presence in India.
  • The Initiative should be partly or completely executed in the Indian operations of the Applicant
  • The Applicant should not be a winner of the Award in the past for the same Initiative
  • The ET Retail Awards shall be given for innovation and impact in the retail sector for the period January 2013 to December 2013.

NOTE –

  • The Awards Management may modify the eligibility criteria from time to time with retrospective effect
  • The Awards Management holds the right to disqualify any application which does not meet the eligibility criteria without assigning any reason whatsoever

Receipt of entries

  • Participation in the Awards in any manner will be construed as an acceptance to the Rules and Regulations stated herein
  • Application forms must be submitted online on the website www.etretailawards.com  only. Supporting documents including photographs, videos, data required and declaration must also be uploaded on the same website.
  • Receipt of application forms after last date of receipt specified may be permitted only at the discretion of the Awards Management
  • Awards Management may not consider / be responsible for application forms that are in incorrect format / without declaration / received late / corrupt etc.

Screening of received application forms

  • Awards Management would appoint experienced personnel, at its sole discretion, to screen application forms to ensure eligibility criteria are met.

Completeness of entries/ Disqualification

  • Application Forms that are received incomplete in any manner may be disqualified by the Awards Management
  • The Declaration Form needs to be signed by 2 senior officers of the organization (from amongst the MD, CEO, COO, CFO, Chairman, Directors, etc.)
  • Entries will be accepted in English only
  • Disqualification of entries received is at the sole discretion of Awards Management, on a case by case basis

Application Information

  • If at any time, any information provided by any Applicant is found to be incorrect in any manner, then the Applicant will not be permitted to continue participation in the Awards
  • If after the conclusion of the Award ceremony, any information provided by an Applicant is found to be incorrect in any manner, then the applicant will be liable to return the trophy / certificate / prize money provided to the Applicant under this Award, if any
  • Determination of whether information is incorrect or not rests with Awards Management
  • The Awards Management has the right to ask for proof of information provided / audit the information provided in the Application Form. If such a request is made and the Applicant does not comply within 3 working days, the Applicant could be disqualified from participation at the Awards

Verification of the information provided in the Application Form

  • The Awards Management will contact the Applicant, if required, for any clarifications needed for the information provided in the Application Form
  • The Awards Management will make the best efforts possible to contact the Applicants, but shall not be responsible if the person does not participate in or does not agree to the conduct of the verification, or are not contactable.
  • In the event that it is not possible to conduct a verification of the Applicant for any reason beyond its control, Awards Management may, at its discretion, disqualify the Applicant or continue in such other manner as deemed fit.

Short-listing nominees for each award category from applications received

  • Application Forms received would be collated under each award category for evaluation by Awards Management
  • Determination of the Award category to which an application belongs is at the discretion of Awards Management. Awards Management reserves the right to make the final judgement in case of any ambiguity in Rules and Regulations / disputes over suitability
  • The Initial Jury will select up to 3 Nominees per Award category based on pre-defined evaluation parameters who will qualify for the final round
  • In the event no Application Forms in a category are found to be worthy of inclusion in the Awards, the Award category will be cancelled
  • The decision of the above short-listing is binding and final on all applicants

Determination of the Winners

  • The final jury will score / rank the Nominees based on the application form submitted by them and a presentation made by the Nominee in person
  • There could be one or more winners in each award category, at the discretion of the final jury
  • The determination of who should receive an award for any award category rests with the final jury
  • The jury’s decision is final and binding on all nominees
  • The jury may also decide, in order to maintain high standards of these awards, that there could be no winner in a particular category
  • Short listed nominees for the public poll award category will follow a process of public voting (refer point 13)

Public award winners

  • The number and type of award categories that could be opened to public voting can be modified and changed at the discretion of the final jury and Awards Management
  • The Awards Management will announce to the public the nominees for the public awards as decided by the initial jury and validated by the Final Jury
  • Voting from the public is restricted to SMS voting and Online voting (Awards website)
  • The Awards Management will receive and collate votes received in the public poll category.
  • Only one Short Text Message (SMS) vote per mobile number and one online vote per E-mail ID will be considered for determination of results. 
  • In case of multiple votes received by SMS from a single mobile number, the last SMS sent before the closure of voting lines will be considered; Incase of multiple votes received from a single E-mail ID, the vote cast in the last email will be considered.
  • In the event any malpractice is observed in relation to such voting, the Awards management shall have the right to take appropriate steps in such case.
  • These could be changed from time to time at the discretion of the final jury or Awards Management

General

  • Applicant understands and agrees that merely by applying for these Awards does not entitle the applicant to a prize or to any other form of consideration
  • Participation in the Awards will be construed as an acceptance of the Rules and Regulations stated herein
  • Decision of Awards Management on all matters is final and binding on all applicants and nominees and no correspondence will be entertained on the same
  • Nominees and Winners permit free of cost the use of their name and factual information about their application and entry(s) in the public media (for the build-up to the Awards, during the Awards ceremony, etc) and do not have any right to any revenues earned through intellectual property rights generated by the Awards, if any
    • ET and PwC will not be liable for any claims / disputes made by the Applicant or Nominee in relation to the Awards
    • The Awards Management cannot and shall not be accountable / liable for any disruptions / stoppages / interruptions or cancellation of the Awards. The Company and its contractors cannot be held responsible for matters out of its control and for force majeure reasons.
    • Additions, deletions and / or modifications to these Rules and Regulations are at the discretion of the Awards Management and the Awards Management may make such additions / deletions and / or modifications, at any time
    • All disputes relating to or arising out of the Awards shall be subject to the laws of India, and shall be subject to the exclusive jurisdiction of the courts of competent jurisdiction at Mumbai, India
    •   All Intellectual Property Rights generated during the Awards shall be property of the owner of the Awards
    • Participants / winners shall require prior written permission of Awards management in the event they wish to use any IPR of the Awards.
    • All matters pertaining to telecast are at the discretion of the Awards Management. The Awards Management reserves the right to omit from telecast an award for which the recipient did not attend the awards function.
    • The Applicants and Nominees agree that they shall hold harmless the Awards Management, its employees, officers, contractors or other persons and shall defend them against any loss, claim, demands, costs, damages, judgments, expenses or liability arising out of or in connection with any or all claims whether or not groundless, that may be brought against the Awards Management by any third party in connection with participation in or winning the Award.
    • All costs of participation in the Awards are to be borne by applicants unless specifically conveyed in writing to the applicant

These Rules

  • The Awards Management reserves the right to withdraw or amend the terms of the Awards at any time, with retrospective effect, and does not take the responsibility for any loss or damage that any person / organization / Applicant / Nominee may suffer as a result of the Awards being withdrawn or its terms amended
  • The Application Form signed by the Applicants would signify their acceptance of these Rules and Regulations.
  • If Applicants are unclear as to the rules or any element of the Awards or experience difficulties of any kind, they can write in their questions, problems or queries to the following address:

Bennett Coleman & Co. Ltd.
The Times Of India Building,
Times Tower, Kamala Mills Compound,
3rd Floor , Times Grey Cell, Response, 
S.B Marg, Lower Parel (w),
Mumbai - 400013
Maharashtra, India

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